Effective Meetings? (02:41)
A recent survey reveals that American executives believe approximately one-third of time spent in meetings is wasted. Good meetings leave employees inspired and productive. Learning to run a meeting effectively is a teachable skill.
Ineffective Meetings (03:24)
Timothy James Brown Smith needs to get up early for a pre-breakfast meeting. In a dream, the court puts him on trial for not conducting effective meetings. (Credits)
Preparing for a Meeting (03:36)
Brown Smith does not plan effectively, making other executives feel they are wasting their time. The judge asks the purpose of a meeting if there is nothing to discuss.
Plan Meetings in Advance (02:00)
The judge demonstrates that preparing for a court case parallels running successful meetings. Issues that do not affect all participants do not need to be addressed in a meeting. Every meeting needs a clear goal.
Meeting Awareness (04:15)
Brown Smith created a meeting agenda but did not describe what he wanted to discuss. Workers were unprepared to make decisions, did not have information, and thought they were discussing different things.
Agendas do not Mean Bullet Points (02:19)
Effective agendas are briefs that describe the purpose of a meeting and outline what must be discussed. The judge demonstrates parallels of running a court to running a business meeting. Explain what needs to be discussed, why the discussion is necessary, and the desired outcome.
Failing to Plan a Agenda (03:51)
Brown Smith spends 45 minutes discussing parking spaces. The next item on the agenda is whether to accept a business contract; he is unsure if he possesses the staff or equipment to fulfill it.
Significant Agenda (02:14)
Allocate time limits for each discussion. The judge demonstrates parallels of running a court to running a business meeting. Look for connections between different agenda items and organize them in the most logical order.
Failing to Control the Discussion (04:05)
A structured meeting helps ensure efficient decisions. A chairman should present a proposal, provide evidence, ask for interpretations of the evidence, and form a plan of action. The judge compares organizing a meeting to a court case.
Record the Decisions (02:10)
Brown Smith and the team cannot recall what resolutions were made at the prior meeting. Summarize and record decisions to ensure all participants know the outcome.
Meetings Summary (02:44)
Brown Smith discusses the components of the video: plan a meeting, inform the participants, create an agenda, structure the meeting, and record decisions. He wakes up from his dream and decides to prepare for his pre-breakfast meeting.
Credits: Meetings, Bloody Meetings 1974:Classic John Cleese Education Videos (00:38)
Credits: Meetings, Bloody Meetings 1974:Classic John Cleese Education Videos
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